Let AI handle all booking calls 24/7. Integrates with your calendar, sends reminders, reduces no-shows by 40%. Never pay a receptionist for scheduling again.
Scheduling appointments consumes 40-60% of receptionist time. Phone tag wastes 3-5 calls per booking. After-hours calls go to voicemail, losing 30% to competitors. No-shows cost $100-300 per missed appointment.
See the transformation
Real numbers, transparent costs
See Before/After section above for detailed cost breakdown
4-step process to success
Integrate AI with Google Calendar, Outlook, or practice management software. AI sees real-time availability and prevents double bookings automatically.
Set appointment types, durations, buffer times, business hours, and provider preferences. AI follows these rules consistently (better than humans).
Route scheduling calls to AI voice agent. Books appointments instantly, confirms via email/SMS, adds to calendar. No human intervention needed.
AI calls patients 48 hours and 24 hours before appointments. Confirms attendance. If cancellation, offers to rebook immediately.
How one company solved this problem
2 receptionists spending 60% time on phone scheduling. 300 appointments/month. 22% no-show rate. After-hours calls lost 40% to competitors.
AI handles all scheduling calls 24/7. Receptionists focus on in-person patient care and complex insurance questions. 480 appointments/month. 9% no-show rate.
60% more appointments booked. $180K additional annual revenue. Reduced receptionist needs from 2 to 1.
Honest answers to concerns
AI handles modifications, cancellations, and rebooking automatically. Checks availability, offers alternatives, updates calendar. Simpler than calling reception desk.
Yes. AI manages multi-provider schedules, patient preferences (specific hygienist), equipment availability, and buffer times. Often more reliable than human schedulers.
AI can collect insurance info during booking and verify coverage via API integrations. Flags issues before appointment, reducing day-of cancellations.
Yes. We integrate with Google Calendar, Microsoft Outlook, Apple Calendar, and most practice management systems (Dentrix, Jane, Mindbody, etc.). Two-way sync keeps everything updated.
Automated reminder calls 48 and 24 hours before appointments. AI confirms attendance and offers to reschedule if conflict. Reduces no-shows by 40-60% vs no reminders.
Always. AI detects complex requests (special accommodations, urgent issues) and transfers to human immediately with full context. Best of both worlds.
Get custom AI solution built in 6 days. From $5K. Proven ROI.
Schedule Discovery CallNo commitment required. Free 30-minute consultation.
Real projects. Real results. See what we've built.
We've built solutions that deliver ROI. Let us build yours.
From $5K. 6-day implementation. Proven ROI.
Real projects. Real results. See what we've built.
We've built for . Let us build yours.
From $5K. 6-day implementation. Proven ROI.
P0STMAN has hands-on experience building production AI voice agents with .
View our AI projects →